Quote Leak Calculator: What Are Your Quiet Estimates Costing You?
Enter how many estimates you send, how many never get an answer, and your average job. See the work sitting in estimates that went quiet, and what winning back a few of them would be worth.
2 · What it adds up to
Not every quiet estimate was ever going to close. This shows what is at stake, not a forecast. Sample numbers are not industry benchmarks.
How this quote leak calculator works
You give three numbers. The calculator does simple arithmetic, nothing hidden and no industry averages.
- Quiet rate = quiet estimates ÷ estimates sent.
- Sitting in quiet estimates, per month = quiet estimates × average job value.
- Per year = the monthly number × 12.
- Win-back what-if = quiet estimates × the share you choose (1 in 10, 1 in 5 or 1 in 3) × 12 × average job value.
What counts as a "quiet" estimate?
An estimate you sent that got neither a yes nor a no, even after your normal follow-up. The customer did not say no. They just stopped answering. That is different from a lost estimate, where you got a clear "no" or they went with someone else.
How to count yours in 10 minutes
- Open your estimates from last month: your quoting tool, email sent folder or a notebook.
- Mark each one as won, lost (clear no) or quiet (no answer).
- Count the quiet ones and enter that number above.
If you cannot tell which ones are quiet, that is already useful to know: nobody is tracking them.
What to do with the number
- Put every open estimate on a list with the date sent, the amount and the date of your next follow-up.
- Follow up on a set schedule instead of "when I have time". Use the free follow-up text generator to send the first text in seconds.
- Get the routine in the free Estimate Follow-Up Kit: 5 texts, 3 rules and a 10-minute daily routine.
- Or automate it. ERS follows up on every open estimate by email, in your business name, until your customer answers.
Frequently asked questions
Is it realistic to win back quiet estimates?
It depends on your trade, your price and how long the estimate has been quiet, so no one can promise a number. That is why the calculator shows 1 in 10, 1 in 5 and 1 in 3 as what-ifs you can change. Start with the lowest one.
Where do I find my average job value?
Add up your last 10 signed jobs and divide by 10. Use the job total you billed, not your profit.
Should I count estimates that are only a few days old?
Count an estimate as quiet once your normal follow-up window has passed with no answer. For many contractors that is about a week, but use the window that fits your jobs.
Does this calculator save my numbers or ask for my email?
No. It runs in your browser. Nothing you type is sent or saved, and there is no signup.
Why do the sample numbers look so high?
They are sample data to show how the calculator works, not a benchmark and not a claim about your business. Replace them with your own numbers.